Marcato Guidelines

Marcato offers web-based management solutions to the live event industry. They offers tools to help with project management, artist scheduling, online submission forms, and more. Greencopper has had a historic partnership with Marcato and has developed a wrapper to fit the requirements of a basic Marcato project.

However, a Marcato project needs tweaking in order to fit seamlessly with our app solution. Below are instructions for you, the event organizer, on how to create custom fields, be compatible with our wrapper, and import your content into Gomanager. 

Important: Make sure the labels are properly written as seen on the wrapper. Example: the wrapper retrieves the data for Discoverable and not for Discover.

FIRST STEP : Login to Marcato & access the menu

1.0 /// CREATING ARTISTS ///

ARTISTS : How Gomanager is linked to Marcato

ARTISTS
TAGS	First, make sure to create the types for the Artists section. Under the Artists section, go in the “Artist Types”. Create/edit the Types. The Types will be used as “tags” in Gomanager to filter the artists in the views.
	Second, Under the Artists section, go in the “Artist Custom Fields”. “Add a new form section”. Name this form Greencopper.
DISCOVER	Add a checkbox to have the item visible or not on the discover screen in the mobile app. Name the label Discoverable.
SORT ORDER	Add a number. Use this option only if you want to have a sort order on your artists (optional). Name the label Sort Order.

1.1 /// CREATING EVENTS ///

Important: Events can serve two separate purposes in Gomanager and your app:

1. If your app has an independent Event list, then this is where you would create those Events in Marcato.
2. If you want to have a distinct Show in your app schedule with multiple Artists attached to it, creating an Event with the desired Show name is the first step. Step 2 is noted below in section 1.3.

EVENTS (WORKSHOPS) : How Gomanager is linked to Marcato

1.2 /// CREATING VENUES ///

VENUES : How Gomanager is linked to Marcato

1.3 /// CREATING SHOWS ///

Important: In the Gomanager CMS, there are 2 types of shows you can create. A show created with a single Artist (or band) and a show created with an Event. When a show is created with an event, it enables a functionality in Gomanager whereby you can attach multiple Artists (in this use case, we refer to them as performers) to a show. This means you have the following two options to consider when creating your Shows in Marcato:

1. If you want to have a distinct Show in your app schedule for a single Artist (or multiple distinct Shows for the same Artist), you need to follow the instructions below for SHOW - ARTIST. 
2. If you want to have a distinct Show in your app schedule with multiple Artists attached to it, you should follow the instructions below for SHOW - EVENT WITH PERFORMANCES.

SHOWS - ARTIST : How Gomanager is linked to Marcato

SHOWS - EVENT WITH PERFORMANCES : How Gomanager is linked to Marcato

SHOWS - EVENTS	Show formula = Event * Venue * Date * Time
	To create a show out of a Workshop select the workshop you had already created and click EDIT. Date = Date Venue = Select from the list Start + End time = Start + End time of the show.
	2. To add PERFORMER(S) to the show Do step 1 and then click on SCHEDULE within that Workshop where you can add performers/speakers and timeslots. Choose Timeslot type = Presentation Add the name of your performer/artist by clicking in Presenters and as you start typing the name it should be selectable in the dropdown. Add the Start time and Duration if different than the Workshop start + end time. eg. if a performer is playing from 6:00-7:00pm, you would put 6:00PM as the start time and 60 minutes as the duration. Click on the Add timeslot button. If there are multiple performers with different start times, continue to add more timeslots per performer.
IMPORTANT	For the show to be visible, make sure the show page AND the Set times are included in the website feed and NOT private!

1.4 /// CREATING CUSTOM FIELDS ///

CUSTOM FIELD(S) : Custom fields need to be created by the client in Marcato under the relevant section (eg: Artists > Artist Custom Fields). Greencopper will also need to activate the associated feature in Gomanager.

2ND LANGUAGE	If the projects contains more than one language, an extra language field will need to be activated. Add a text field for each secondary language you have in the app so you have a different Title (optional)